Office Administrator / Receptionist

Office Administrator / Receptionist : Job Summary

Reference Location Sector Contract Type Posted
Office Administrator / Receptionist Skipton Managerial & Admin Permanent 2/11/2019

We are currently looking for an Office Administrator / Receptionist to join our busy head office in Skipton.

Reporting into the CFO, the role holder will ensure the efficient flow of office procedures and carry out general administrative duties. 

This is a permanent, full time position.

Your key responsibilities :  

  • Diary management - scheduling meetings and events, booking rooms, planning refreshments 
  • Liaise with relevant agencies to produce travel itineraries for business directors and employee events 
  • Manage correspondence for the business via email, telephone and post 
  • Handle expenses and billing cycles 
  • Manage reception area and look after visitors 
  • Draft, format and print relevant documents 
  • Maintain stock lists and order office supplies and services as needed; dealing with suppliers as required
  • Interact with directors and carry out their requests 
  • Create agendas and take meeting notes 
  • Assist in purchase orders and invoicing 
  • Maintain accurate records for employee holiday requests 
  • Photocopy and file appropriate documents as needed 
  • Attend workshops and conferences when requested
  • Assist with social media and website updates
  • Any other task commensurate with this post  

What we are looking for :

  • Prior office experience is highly desirable 
  • Strong attention to detail 
  • Ability to work without supervision 
  • Excellent time management skills 
  • Exceptional communication skills
  • Proficient with IT and relevant packages 
  • Strong prioritisation and organisational skills 
  • Ability to handle confidential information 
  • Ability to multi-task 
  • Knowledge of social media would be an advantage 

What we are offering : 

  • Competitive salary, dependent on experience
  • Company pension scheme, matching up to 5%
  • Company life assurance
  • 25 days annual leave, plus your birthday off! 
  • Friendly, modern working environment
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